Online Privacy Policy

Last Updated: 12/29/2020

All-About-Renaissance Faires (AARF) has established this Privacy Policy to explain how it protects and manages the personal information that it collects from you (the customer) online.

Consent for Collection, Use, and Disclosure

Your use of the AARF site and/or your registration for AARF products and services constitute your consent to the terms of this Privacy Policy.  If you do not agree to the terms of this Privacy Policy, please do not use the AARF site.

AARF may occasionally update this Privacy Policy.  When it does, AARF will also revise the “last updated” date at the top of this Privacy Policy.  In addition, AARF will seek a customer’s prior consent, by email, for any new uses or proposed disclosures of information collected from the customer prior to the change.  AARF will notify customers by email of changes to this policy that will affect information collected from them in the future. In certain circumstances, however, AARF will not inform and obtain the consent of the customer, such as in connection with an investigation of a breach of an agreement, contravention of laws, an emergency where the life, health, or security of an individual is threatened, the collection of a debt or in compliance with the request of a law enforcement agency or a court order.

A customer may withdraw his or her consent for collection, use, and disclosure at any time by sending an email using this form. It is their responsibility to ensure compliance with the principles in this Privacy Policy.  Other AARF individuals may be delegated to act on behalf of the.

Purposes for Collecting Personal Information

AARF collects and uses personal information for the following Identified Purposes:

to understand customer needs regarding AARF’s services;

to develop and provide our web site and our products and services for our customers;

to fulfill your requests for products, services, or information;

to communicate with customers and site visitors, when necessary, and to inform customers of upgrades, as well as of other products and services available from AARF, its affiliates, and third parties;

to allow customers to access limited-entry areas of AARF’s site;

to personalize some of our services and products for you and to deliver targeted advertisements and offers from AARF and third parties;

to bill accounts and maintain payment records;

to comply with any applicable law, regulation, legal process or government request;

to respond to a legitimate claim, or to address our reasonable belief, that you are violating the rights of any third party or any of the agreements or policies that govern your use of the AARF site or any AARF product or service;

to protect the services, products or rights of AARF, including but not limited to the security or integrity of the AARF site; and

to identify and resolve technical problems concerning AARF’s site, products, and services.

AARF also uses personal information in an aggregate form ( i.e., not individually attributable to you) for its business analysis, operational, marketing, and other promotional purposes.

If we hire other companies to provide some products or services on our behalf, then we will only provide those companies the personal information they need for the Identified Purposes, and we will limit their rights to use and further disclose your personal information as appropriate in the course of their work for us.

Limiting the Collection of Personal Information

AARF limits its collection of personal information to only that information which is necessary for the Identified Purposes.  AARF does not direct its site to, nor does it knowingly collect any personal information from children under the age of thirteen.

When you visit the AARF web site, a cookie may be placed on your computer or the cookie may be read if you have visited the AARF site previously.  AARF uses cookies to allow AARF to determine which products and services you have already purchased so that AARF does not provide redundant information to you.  If you choose to not have your browser accept cookies from the AARF web site, you may not be able to view all the text on the screens, or to experience a personalized visit, or to subscribe to certain service and product offerings on the AARF site.

Disclosure, Processing, and Retention

AARF does not sell, rent or disclose your personal information to anyone else, except :

to someone you have designated to act as your agent, for one or more of the Identified Purposes (listed in Section 3, above);

to AARF’s employees, independent contractors, subsidiaries, affiliates, consultants, business associates, service providers, suppliers and agents, acting on AARF’s behalf for any of the Identified Purposes;

as necessary if AARF has reason to believe that disclosure is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference (either intentionally or unintentionally) with AARF’s rights or property, other users of AARF’s web site, products or services, or anyone else that could be harmed by such activities; and

to respond to judicial process and provide information to law enforcement agencies or in connection with an investigation on matters related to public safety, as permitted by law, or otherwise as required by law.

In addition, as we continue to develop our business, we may sell or buy other businesses or entities, or we may merge with another company.  In such transactions, personal information may be one of the transferred business assets.  Also, in the event that AARF or substantially all of its assets are acquired, your personal information may be one of the transferred assets.

Your information may be stored and processed in the United States, or in any other country in which AARF or its affiliates, subsidiaries, or agents maintain facilities.  By using this website, you consent to any such transfer of information outside of your country. 

After your account becomes inactive (that is, if you request to be removed from our database), AARF will keep your personal information in its archives.  Your information will then be used only as necessary for tax reasons or to prove AARF’s compliance with any applicable law.

Accuracy of Personal Information

AARF will use reasonable efforts to keep customer personal information accurate for the Identified Purposes, and for minimizing the possibility of making inappropriate customer decisions based on such information.  Customers are responsible for informing AARF about changes to their personal information.  You can do this by sending an email using this form. AARF will use new or updated personal information it receives from customers to update its own records.  

Security Safeguards

AARF will use reasonable efforts to protect customers’ personal information.

Access to Personal Information

AARF will afford you a reasonable opportunity to review the personal information in your file, if you so request by writing to:

All About Renaissance Fairs
P.O. Box 211964
Bedford, Texas 76095

… or upon request using the contact form on this site.

If AARF is not able to provide access to some aspect of a customer’s personal information, it will provide reasons for denying access such as; that by doing so would likely reveal personal information about a third party, or that it is confidential commercial information or attorney-client privileged communications, or that the information relates to a breach of an agreement or a contravention of law, or that its disclosure could reasonably be expected to threaten the life or security of another individual.

Customers have the right to request that inaccurate or incomplete information be amended as appropriate, by contacting AARF or the Privacy Officer as described above.  AARF will promptly correct such personal information. 

What personal data we collect and why we collect it
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms
If you leave a comment on our site you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data
If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data
Visitor comments may be checked through an automated spam detection service.